EB-1A Immigration Pipeline
Workflow System

Generate and send the engagement letter and fee agreement via Lawmatics e-signature. Confirm execution before proceeding.

Open the Lawmatics matter, assign a case number, create document folders (personal records, evidence, forms, correspondence).

Assign the lead attorney in Lawmatics. Share the signed engagement letter and initial case notes with attorney.

Attorney introduces themselves, explains the EB-1A process and timeline, discusses the client’s extraordinary ability criteria, and sets expectations.

Send client the comprehensive EB-1A intake questionnaire covering all 10 USCIS criteria, publications, awards, and professional history.

Send a tailored EB-1A document checklist based on the questionnaire. Include required evidence for each applicable USCIS criterion.

Passport bio pages, I-94 travel history, prior visa copies, any prior immigration filings (if applicable).

Publications, citations, awards, judging activities, high salary documentation, critical role evidence, media coverage, memberships, and exhibition records.

Attorney reviews all submitted documents, identifies gaps in evidence for each criterion, and flags any items needing additional support.

Work with client to identify 5–8 experts who can serve as recommendation letter writers. Confirm willingness and collect their CVs and contact info.

Track document submission status in Lawmatics. Follow up with client on any outstanding items from the checklist.

Attorney or paralegal prepares the I-140 petition form using client data. Select the correct EB-1A classification checkbox and complete all fields accurately.

Send draft I-140 to client for review and signature confirmation. Explain each section and verify all biographical data is correct.

Confirm current USCIS filing fee for I-140 and any premium processing (Form I-907) if applicable. Collect payment from client.

Attorney performs a final review of the completed I-140, verifying all fields, attachments, and accuracy before signing and adding to the packet.

Attorney drafts individualized recommendation letter templates for each expert. Each letter should address at least 2–3 EB-1A criteria with specific examples.

Send each expert their draft letter with instructions: review, personalize, sign on letterhead, and return within 14 days. Include client CV and supporting materials.

Monitor outstanding letters using Lawmatics task tracking. Log receipt of each signed letter and follow up with any unresponsive recommenders.

Attorney reviews each returned letter for adequacy. Request revisions if content is too generic or lacks specific references to EB-1A criteria.

Attorney drafts the comprehensive legal cover letter addressing each EB-1A criterion claimed, citing specific evidence, case law, and policy memos where applicable. Typically 20–40 pages.

Ops Manager or second attorney reviews the draft for clarity, completeness, and persuasiveness. Flag any unsupported assertions or missing evidence references.

Share the cover letter draft with the client to verify all factual claims are accurate, especially regarding their professional achievements and contributions to their field.

Attorney incorporates all feedback and finalizes the cover letter. Ensure all cited exhibit numbers match the final exhibit list for the packet.

Create a numbered exhibit list matching each piece of evidence to its corresponding reference in the cover letter. Assign exhibit tab labels.

Compile all documents in USCIS-required order: cover letter, I-140 form, filing fee check/receipt, exhibits tabbed in order. Prepare both physical and digital copies.

Attorney conducts a complete review of the assembled packet: cross-reference all exhibit citations in the cover letter, confirm form signatures, and verify filing fee amount.

Verify current USCIS lockbox address for I-140 (or e-filing route if applicable). Confirm whether standard or premium processing is being used. Prepare certified mail or courier.

File the complete I-140 packet via certified mail or courier to the designated USCIS lockbox. Retain tracking number and send copy to client. Log submission date in Lawmatics.

Monitor USCIS receipt notice (Form I-797). Once received, upload to Lawmatics, record the Receipt Number (EAC/LIN/WAC/SRC), and forward to client immediately.

Register the receipt number on USCIS Case Status Online and set up automated email alerts for any case status changes. Share login or case tracker link with client.

Attorney prepares a preliminary RFE (Request for Evidence) response strategy in case USCIS requests additional evidence. Document in case file for quick reference.

Check USCIS case status, review processing time estimates, and update client. If premium processing, follow up on any delays beyond 15 business days.